09 Rules for Successful Time Management

1. Start your day right. Don’t rush into the day. Take a few minutes to sit quietly and gather your thoughts. Remember what’s really important to you and prepare yourself inwardly to meet whatever the day brings.
2. Have a plan for what you want to accomplish. Have a set of reasonable goals for what you will be able to do that day.
3. Break tasks into reasonable units. Looking at a big task can make you feel overwhelmed and hopeless. And unless you’re careful, it can keep you from doing other things you need to do. So break it up into chewable bites so you know what you’ll get done today, and what you’ll do each day over the coming week.
4. Prioritize tasks and refuse inessential tasks. Decide what’s the best order to do things, what needs to get done no matter what, and what you can forget about. That may mean saying “no” to other people who want you to do things that you don’t have time for.
5. Delegate if possible. For myself, I’ve put together a great team of assistants. I let them do what they’re good at so I can do what I’m good at. I don’t get burned out doing things I don’t like, and I have more creative energy for the things I’m naturally better at.
6. Plan time for meals, exercising, and socializing. That old Puritan ethic can keep you working non-stop – until you burn out and decide to stop for good! Before that happens, make the time to do things that make your life complete.
7. Follow a big push with relaxation. Sometimes I have to work hard to meet a deadline. Or maybe I feel inspired and I work well into the night. That’s great. But I know I can’t keep up that intensity forever. Even if you have to force yourself to take time off, do it. There’s a clever sign on a local restaurant that says, “We give our cooks time off. Do you?” That’s a question you should ask yourself.
8. Practice the 10-minute rule. We all have tasks we dread to do. We put off starting them and they loom before us, keeping us in a state of anxiety that drains our energy. The rule is to just work on it for 10 minutes. Chances are, once you get started, you’ll keep working on it, but start out planning just 10 minutes. Do that over a number of days, and the task will get done – and off your back.
9. End each day with a plan for tomorrow. I like to end my day by making a quick list of what I need to do the next day. Everything is fresh in my mind and clear. Then the next morning I don’t have to try to remember what I was doing and what’s needed next. It’s like I have a headstart on the day and I’m eager to get going. That’s the opposite of burnout!