Be ruthless about prioritizing tasks.
One of the biggest drivers of overwork is to assume that absolutely everything is important and, therefore, must be done. But that is silly. Is changing the shade of red on an interior page of your website something that will make or break the business? Of course not. I've written about the famous time-management tip that Bethlehem Steel CEO Charles Schwab thought so valuable that he paid a consultant what today would have been $550,000 after he saw its effectiveness. List your items to do, prioritize them, and work on the most important, then the second most important, and so on. Now you need to move beyond your own day and prioritize the tasks for your company as a whole. Focus on what drives value for customers, investors, and employees. Everything else is superfluous.
Don't start anything without a plan first.
The biggest time waster is redoing a task you didn't do completely the first time around, thus doubling the time it takes. That includes not having everything you need at hand to accomplish something, allotting insufficient time for what is necessary, failing to track and follow up on items when you were supposed to, or otherwise wasting opportunity because you didn't think things through sufficiently up front. Planning takes a little extra time up front, but you save enormous amounts--more than you think possible, until you try it and see the results.
Be realistic about how many gains you can really make.
You need to think and dream big. It's one of the cardinal differences between you and people who settle for following orders all their lives. But temper your long-term ambitions with short-term realism. Want to squeeze in one more city during a business trip? You can try, but cutting short buffers for planes that may leave late could have you miss an important meeting. Get a few more sales this week? Great thought, but not if you prospect when your customers are out on a long weekend. Examine every effort and ask yourself, "Will this really make a difference, or am I indulging in wishful thinking that keeps me in the long-hours cult?"
Invest in help.
You want to save money--understandably. And you want things done right. Trying to do everything yourself, though, is another way of ignoring priorities and avoiding planning. You can't do everything yourself and shouldn't. Get the help you need and train people to do a job the way it needs to be done. At the same time, avoid being overbearing. Don't expect others to put in the same efforts when they don't own part of the business. Put people on a treadmill and you'll help them build up enough momentum to walk right out the door.
Carve out and protect time for yourself.
One of the hidden problems of overwork is that people often have put their entire sense of identity into the business or job. You end up working more and more because there's either not enough going on in your life or you're not recognizing its importance. Schedule time to keep yourself healthy, maintain important relationships, and follow passions that aren't related to your current venture.
BY Erik Sherman
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